Welcome to the Hilltops Off The Beaten Track Arts and Cultural Trail website. By accessing and using our website and/or being part of the art trail, you agree to comply with and be bound by the following terms and conditions. Please read these terms carefully.

Introduction

    1.1 The Hilltops Off The Beaten Track Arts and Cultural Trail (“the event”) is overseen by Hilltops Arts Inc and a small committee of volunteers (“committee”).

    1.2 These terms and conditions govern the participation of all artists, venue providers, sponsors, and attendees (“participants”) in the event.

    Participation Requirements

      2.1 All Participants must fully comply with these terms and conditions.

      2.2 All artists and venue providers must have appropriate insurance coverage. Proof of insurance must be provided by uploading a Certificate of Currency (COC) during the registration process.

      2.3 The Organising Committee reserves the right to refuse participation to any individual or organisation that does not comply with these terms and conditions.

      Registration

        3.1 Participants must complete the online registration form by the specified due date.

        3.2 All information provided during registration must be accurate and complete. Any changes to the information must be promptly communicated to the organising committee at hilltopsarts@gmail.org.

        Responsibilities of Participants

          4.1 Participants are fully responsible for the content of their own online listing and offline information on flyers and in the printed program. The organisers will allow time for information to be double checked before going live/sending to the printer.

          4.2 Participants are responsible for the safety and security of their own property and the property of others at all times during the event.

          4.2 Participants must ensure that their activities do not cause any damage to the venues or property of others.

          4.3 Participants must comply with all local laws, regulations, and guidelines, including those related to health and safety.

          4.4 Participants must cooperate with the organising committee and follow any instructions and guidelines provided.

          Promotion and Marketing

            5.1 Participants are encouraged to promote their activities through social media and other channels. The organising committee will also provide promotional support.

            5.2 Participants may provide promotional materials, such as flyers, that are ready to be posted on social media. These materials should be submitted to the organising committee at hilltopsarts.org

            5.3 All promotional material should include the Hilltops Off The Beaten Track QR Code which will be provided to participants by the organising committee.

            Insurance and Liability

              6.1 All Participants must have their own insurance coverage, including public liability insurance.

              6.2 Participants must upload their Certificate of Currency (COC) as proof of insurance during the registration process.

              6.3 The organising committee is not responsible for any loss, damage, or injury sustained by participants or any third party during the event.

              6.4 By participating in the event, participants agree to indemnify and hold harmless the organising committee, its members, volunteers, sponsors, and affiliates from any and all claims, actions, liabilities, damages, losses, and expenses arising out of or in connection with their participation in the event.

              Event Changes and Cancellation

                7.1 The organising committee reserves the right to make changes to the event schedule, venues, or activities as necessary. Participants will be notified of any significant changes as soon as possible.

                7.2 In the event of cancellation, the organising committee will make every effort to inform participants as soon as possible. The organising committee is not responsible for any losses or expenses incurred by participants due to the cancellation.

                Intellectual Property

                  8.1 Participants grant the organising committee the right to use their names, images, and promotional materials for the purposes of promoting the event.

                  8.2 Participants retain ownership of their own intellectual property, including artwork and promotional materials.

                  Code of Conduct

                    9.1 Participants must conduct themselves in a professional and respectful manner at all times during the event.

                    9.2 Harassment, discrimination, or any form of inappropriate behaviour will not be tolerated and may result in removal from the event.

                    Privacy Policy

                    10.1 The organising committee respects the privacy of participants and will handle all personal information in accordance with relevant privacy laws and regulations.

                    Governing Law

                      11.1 These terms and conditions are governed by the laws of New South Wales, Australia.

                      11.2 Any disputes arising out of or in connection with these terms and conditions shall be subject to the exclusive jurisdiction of the courts of New South Wales, Australia.

                      By participating in the Hilltops Off The Beaten Track Arts and Cultural Trail, you agree to comply with these terms and conditions. If you have any questions or require further information, please contact the organising committee at hilltopsarts@gmail.com.

                      Thank you for your cooperation and participation. We look forward to a successful and enjoyable event for all